Crafting a persuasive proposal is no easy feat. It requires you to balance your opinions and emotions with the goal of creating well-organized, logical arguments—a difficult task at times.
After writing, revising, and editing a document for hours on end—especially if there is no one to proofread our work before submission—we feel emotionally drained.
We’re so close to the project that we can’t see it clearly anymore. This is where AI comes in. By applying AI to proposal writing, you can create more persuasive and engaging proposals while saving you time and energy.
After carefully researching and experimenting with various proposal writing tools, I found that 10 AI-powered tools that not only streamline the writing process but also significantly enhance the effectiveness of your proposals.
Say goodbye to the days of drafting and redrafting proposals by hand. With these tools in your arsenal, you can write a proposal faster than ever—and make it look good too! Let’s explore this exciting frontier together.
Key Tasks to Master in the Proposal Writing Process
Market Research
- Understand the Requirements: Decipher the project’s needs and requirements.
- Conduct Research: Delve into the client’s business, competitors, and industry trends.
Proposal Writing
- Structure the Proposal: Organize the key points in a compelling sequence.
- Finalize and Submit the Proposal: Ensure the proposal is accurate and timely.
- Consider Formatting and Design: Use design elements to enhance visual appeal and readability.
- Collaborate and Track Changes: Facilitate team collaboration and maintain version control.
- Create Digital Backups: Safeguard work by maintaining digital backups.
- Include a Cover Letter: Compose an engaging introduction to your proposal.
- Create a Timeline: Draft a clear and realistic timeline for project execution.
- Specify the Deliverables: Clearly outline what products, services, or results will be delivered.
- Prepare the Budget: Develop a comprehensive budget aligned with the project scope.
- Write an Engaging Introduction: Craft an introduction that grabs attention.
- Write a Compelling Conclusion: Conclude your proposal effectively, prompting action.
- Use a Persuasive Tone: Maintain a convincing tone to make a strong case for your project.
Grammar Check
- Proofread and Edit: Ensure the proposal is free from grammatical errors and typos.
- Tailor the Proposal: Customize the proposal to cater to the specific client needs.
Visuals Creation
- Consider Visual Elements: Incorporate relevant visuals to enhance the proposal’s impact.
10 AI tools to Supercharge your proposal writing
ChatGpt – Best for Market Research
You must have used ChatGPT – the tool we all know and love for getting stuff done! It’s like having your own personal assistant to write social media posts, tackle customer queries, and more.
But here’s the twist – ChatGPT is not just for everyday tasks. It’s got a secret superpower: market research.
You can use it to perform a comprehensive survey of your target audience and figure out what works and what doesn’t. This will help you create a customer-centric proposal that addresses all their needs.
All you have to do is tell ChatGPT about your client’s business and who they want to reach. Then, ask it questions about their needs and problems. It’ll give you the inside scoop on how to create a proposal that fits them like a glove.
The best part is it’s super easy to use. In just a few minutes, you’ll have a report on your competitors and know exactly what to include in your proposal to win over your client.
G2 rating – 4.7 (282 reviews)
Pricing:
You can use ChatGPT for free, but if you want the cool new updates and plugin support, it’s just $20 a month!
Sign up for free with ChatGPT and get started on your competitor analysis today.
Related read: Try Out These 8 AI Tools for Market Research Automation
Better Proposals – Best for Proposal Creation and Management
Picture this: A software that transforms your proposal creation process into a breeze and allows you to manage all aspects of your proposal game effortlessly. That’s Better Proposals for you. Known for its intuitive design, it makes structuring, finalizing, and submitting your proposals easy-peasy, even if you have zilch design skills.
The cherry on the cake? Over 100 templates, including 60 proposal ones, allow you to tailor your pitch for different industries swiftly. Plus, the proposal viewer and editor make the finalization process seamless while ensuring your proposals look world-class.
The software’s live chat integration lets you answer client queries while they read your proposal, fostering a personal connection. It also has your back with digital backups, so you never lose a document again.
Adding a cover letter, creating a timeline, specifying the deliverables, or preparing the budget, Better Proposals has got it all covered. You can easily lay out what your client can expect from you and prevent future “wait, how much was that again?” moments.
So, whether you’re a freelancer, a small agency, or a high-sender company, there’s a plan for you. Plus, with 41 integrations, including Zapier, Pipedrive, and Zoho, you get a seamless experience.
G2 rating – 4.4 · 40 reviews
You can take Better Proposals for a spin with a 14-day free trial before diving in.
Related read: 10 Amazing Social Media Marketing Proposal Templates To Convert Prospects into Clients
Nusii – Best for Automated Follow-Ups
Next on the list is Nusii, a charming proposal management software with a nostalgic design that takes you back to simpler times. If you fancy a ‘2004’ vibe, Nusii’s look will warm your heart. It’s straightforward, no fuss, and gets the job done, especially if you’re not in a visually demanding industry.
What sets Nusii apart in the competitive landscape is its built-in automatic reminders. This feature might be beneficial for professionals looking to automate their follow-up process, potentially saving time and streamlining their workflow.
Nusii’s integration with Zapier ensures that you can connect various workflows. The platform also includes a few CRM integrations to help manage client relationships, making it especially useful for small businesses like you.
In terms of templates, Nusii offers 8 different options. While this might seem limited compared to other proposal software, it does provide a starting point for you to customize according to your needs.
G2 rating – 4.5 · 24 reviews
Pricing:
Want to automate your proposal follow-ups?
Give Nusii a try and enjoy its unique features and nostalgic design.
CopyAI – Best for Writing Along
CopyAI is like having a diligent co-writer at your side during the proposal writing process. This powerful AI tool specializes in crafting engaging introductions and compelling conclusions, ensuring your proposal captures attention from the very beginning and leaves a lasting impression at the end.
One of the standout features of CopyAI is its variety of templates. Whether you’re drafting a business proposal, a research proposal, or anything in between, there’s a template that aligns with your needs. Pick the one that fits your project, and you’re off to a great start.
CopyAI is all about user-friendly design and functionality. Setting up and navigating the platform is a breeze, making it easy for anyone to use, regardless of technical prowess.
Pricing:
CopyAI offers a free plan, perfect for those wanting to try out the service. Once you’re ready to unlock more advanced features, you can seamlessly upgrade to a paid plan, starting at just $36/month when billed annually.
G2 rating: 4.8 · 173 reviews
Get started for CopyAI for free today!
Rytr – Best for Writing in Different Tones
Writing a proposal can be a tricky business. You need to be formal at times, a little friendly sometimes, and persuasive all the while. Well, Rytr is that handy writing tool that helps you strike just the right note.
What’s really cool about Rytr is that it gives you a bunch of different tones to play with. Imagine over 20 tones, all ready to give your proposal the exact flavor it needs. So, whether you need to sound formal for the introduction, enthusiastic for the benefits, or friendly for the closing remarks, Rytr has got you covered.
Now, let’s say you’ve got a client who doesn’t speak English. No problem! Rytr can whip up a proposal in over 30 languages. So, your message gets across just how you want it to, no matter who it’s for.
Working with Rytr is as easy as pie. Pick a language, choose a tone, select your use case, punch in your keywords or phrases, and boom! Your well-toned, language-friendly proposal is all set to impress.
G2 rating: 4.7 · 765 reviews
Pricing:
Starting at just $9/month, Rytr’s Saver plan lets you create your own use case and generate 100k characters, roughly 15,000-20,000 words.
For unlimited content creation, sign up for their annual plan for just $290/year (Get 2 months free!).
Click here to get started with Rytr and transform your proposal writing experience today!
Writesonic – Best for Elevating Your Proposals with Advanced AI Features
Writesonic isn’t just another AI writing software; it’s your ultimate proposal-making sidekick. This software brings more to the table with advanced features like Chatsonic and Photosonic, making your proposal crafting experience smoother and more efficient.
Chatsonic is your intelligent content feed tool. Just feed in the essential details about your prospects, and it will provide you with valuable information. This feature lets you dig deeper into understanding your client’s needs, helping you tailor your proposal to match their expectations precisely.
But that’s not all. Writesonic also has Photosonic, an AI-powered feature designed to generate relevant images faster. No more wasting time searching for the perfect image to complement your proposal. With Photosonic, you have a selection of high-quality images right at your fingertips, making your proposals visually engaging and appealing to your clients.
G2 rating: 4.8 · 1,816 reviews
With WriteSonic, enjoy 10,000 words/month absolutely free. Need more? Opt for the premium plan at just $12.67/month for a whopping 200,000 words. Practically unlimited words.
Ready to create a proposal that impresses your prospects?
Try Writesonic today and let its advanced AI features guide you to success.
Related read: 12 Best AI Tools For Academic Writing That Every Scholar Needs
Moonbeam – Your Best Friend for Proposal Writing
Moonbeam is an AI-powered tool that makes proposal writing a breeze. It knows exactly what your client is looking for. It uses smart AI technology to take the client’s needs and create a proposal that’s just what they want. Plus, it does all this in perfect English, making you look good in front of your clients.
Using Moonbeam is as easy as pie. Go to their website, find the ‘Proposal Writer’ section and off you go. You get to use a cool drag-and-drop editor to make your proposal look the way you want. Then, paste a job description and sit back as Moonbeam does its magic. In no time, you’ll have a proposal ready to impress your client.
Moonbeam offers an attractive plan at $21/month, billed annually. Begin your journey with a 7-day trial period for just $1. Plus, your investment is risk-free with a 100% money-back guarantee within 30 days.
Fundwriter.AI – Making Your Proposals Stand Out
Imagine if you could draft captivating proposals, persuasive emails, and compelling appeals within minutes, not days. That’s precisely what FundwriterAI helps you do. It’s an AI writing software that does the heavy lifting for you.
The best part about FundwriterAI is its interactive nature. It’s not just an AI writer; it’s an AI companion. You get to guide it as it writes. You can choose the best content it generates, change the order, add or delete words. It’s all you, with a smart AI to assist. The more you use it, the better it understands your needs.
But there’s more to FundwriterAI than just proposal writing. It can help you create stories of personal impact to connect with your readers. Stories that highlight how your proposal can make a real difference. This feature is a game changer. It brings a personal touch to your proposals, making them more engaging and impactful.
With FundwriterAI, you can also use ‘personas to better understand your target audience. With a clear picture of your audience, your proposals become more targeted and effective.
Pricing:
Fundwriter offers a rich package at $22/month, billed annually. Gain 20,000 words/month, plus two courses from The Fundraising Authority, all included. Explore this value-packed offer with a 7-day free trial.
Give Fundwriter.ai a try and see how it transforms your proposal writing process.
Text Cortex- Your Reliable Assistant for Perfect Proposals
Have you ever wished for an assistant that can catch all your typos, polish your sentences and make your proposal stand out? That’s exactly what TextCortex AI is all about. It’s a powerful AI assistant designed to fix your proposals’ grammar and spelling errors.
Proofreading and editing are crucial for crafting a winning proposal, and TextCortex AI is your best buddy here. It combs through every word and sentence, spotting and fixing errors, so you can present a polished proposal every single time.
But the magic doesn’t stop there! TextCortex AI also rewrites your content, offering a variety of paraphrasing options. This means your proposal remains original, plagiarism-free, and engaging. TextCortex AI ensures that your vocabulary, tone, and style are spot on, enhancing your proposal’s quality.
Using TextCortex AI is as easy as 1-2-3. You just type your sentences, highlight the content you want to rewrite, and replace it with the best option. You’ll be amazed at how much time and effort you save with TextCortex AI.
G2 rating: 4.7 · 113 reviews
Pricing:
TextCortex AI offers flexible pricing, starting at a minimal $5.59/month (billed annually) for 12,500 words. If you require more, upgrade to the unlimited plan at $83.99/month. A free plan is also available to get you started.
Try TextCortex AI today, and bring a touch of magic to your proposal writing tasks.
Simplified – The Ultimate Content Creation Companion
Simplified is like having a creative collaborator by your side, ready to assist with a range of tasks from graphic design to AI-driven content calendar creation and marketing ad copy.
One of Simplified’s key selling points is its comprehensive toolkit. Regardless of your project type – whether it’s building a user-friendly website or choosing from a wide array of design templates – Simplified has a solution tailored to meet your unique needs. The easy-to-navigate interface ensures a smooth experience, while an inclusive set of tools offers analytics, e-commerce, and SEO capabilities.
G2 rating: 4.7 · 1,347 reviews
Pricing:
Simplified offers a range of pricing plans, including a ‘Free Forever’ plan for those wanting to test the waters. If you need more, the Small Team plan at $ 18/month is a perfect fit.
Ready to take your content creation to the next level?
Experience the vast universe of features with Simplified and try it today!
Related read: Top Text-Based Video Editing Tools Worth a Try
Wrapping up,
We explored various AI tools that make content creation a breeze. With tons of features and easy-to-use designs, these platforms are a game-changer. Jumping on the AI bandwagon can really boost your digital game. Give it a shot!